Study Coordinator - USRC IDIBELL
REF: 25-006_PC
About the research group
The clinical research support unit (Unitat de Suport a la Recerca Clínica-USRC) was established in 2018 as part of the Clinical Research Department at IDIBELL to provide support to the researchers at Hospital Universitari de Bellvitge (HUB) for conducting clinical trials & research studies.
Currently the unit is engaging more than 80 studies of different therapeutic areas through scientific-technical, administrative, and execution support.
About the role
We are seeking a dedicated full-time Study Coordinator to join our clinical research team at Hospital Universitari de Bellvitge. The Study Coordinator play a key role in the day-to-day management of clinical trials, ensuring their
efficient execution, regulatory compliance, and detailed documentation.
Responsibilities include coordinating trial activities, supporting investigators, maintaining adherence to study protocols and regulatory requirements, and
serving as a liaison with sponsors and monitors. The role also involves preparing for audits and inspections to ensure the highest standards of quality and compliance are met.
Main Tasks and Responsibilities
- Coordinate clinical trials within the Clinical Research Unit for advanced-
phase studies, ensuring efficient execution and protocol adherence.
- Ensure accurate and timely data entry from source documents into
electronic Case Report Forms (eCRFs) and internal platforms in
coordination with the Data Entry.
- Support investigators throughout the study, including the implementation
of electronic tools and resolution of data queries.
- Maintain complete and up-to-date study documentation, including
participant records and medical data.
- Ensure the implementation of standardized procedures across clinical
departments for patient inclusion, treatment, and follow-up.
- Communicate effectively with sponsors and CROs, acting as the primary
liaison for study-related matters.
- Prepare for and support monitoring visits, audits, inspections, and
sponsor or internal meetings.
- Ensure timely and accurate registration of clinical trial activities in the
internal management system to support proper billing.
- Manage the transfer and tracking of human tissue samples between
external referral centers.
- Complete and manage Serious Adverse Event (SAE) reports in
compliance with study protocols.
- Accurately complete, review, and correct Case Report Forms (CRFs) and
address associated queries.
- Record trial and patient data in sponsor systems (e.g., IWR) and internal
clinical and research applications. - Participate in regular meetings with the Research Group to stay informed
about study progress.
Job requirements
Professional experience
- Previous experience in a similar role (coordination or data entry), ideally
within clinical research.
Education and training
- Bachelor's degree in Life Sciences.
- Master's or training in Clinical Trials or Clinical Research is a plus.
Technical & soft skills
- Strong problem-solving abilities and attention to detail.
- Proactive, independent, and highly organized.
- Excellent communication skills, with the ability to collaborate effectively
within a multidisciplinary team.
- Motivated, with a strong sense of initiative.
- Proficient in MS Windows and Office applications.
Languages
- Good command of the English language
We will value, but not required
- Good Clinical Practices (GCP) Certification
- Experience in data management for clinical trials
- Previous experience in clinical trials
- Knowledge of ethical and legal regulations related to clinical research.
- Familiarity with various therapeutic areas and the national health system.
- Experience with eCRF and clinical trial management platforms.
What do we offer
- No. of positions: 1
- Estimated start date: As soon as possible
- Contract duration: Permanent linked to projects
- Estimated annual gross salary: 28500 €
- You will be part of a multicultural team. We have a fun loving and friendly international work environment.
- Flexible working schedule - We know you have a life outside of work and we will work with you to make sure it's kept that way.
- Possibility to work some days in remote -Teleworking
- 26 working days of holiday per year
- System of accumulated hours for employees, from 88 to 104 hours depending on the year (11 to 13 working days), to attend to personal matters.
- Paid leave package
- Benefits of constant training are offered
- We offer and promote diverse and inclusive conditions. Applicants are made free from any discrimination. Specifically IDIBELL works to improve gender equality in all areas with the aim of achieving gender balance, but maintaining the most scrupulous respect to any choice at the level of gender identity. Please express yourself freely, safely and non-binarily, if that's the case.
Deadline: Please submit your application by 20/05/2025
Data protection notice
In compliance with the obligations established in the General Regulation of Data Protection (RGPD), which is the Regulation (EU) 2016/679 of the Parliament and of the Council, of April 27, 2016, and the Organic Law 3/2018, of December 5, Protection of Personal Data and guarantee of digital rights, it is reported that the Institut d'Investigació Biomèdica de Bellvitge (IDIBELL), CIF G58863317, with address Av. Granvia de l'Hospitalet, 199-203, 08908, L'Hospitalet de Llobregat, will process your personal data, as the controller, to apply for the position, maintain communication concerning the status of the candidature, to access the delivered CV; to compare that your data is in accordance with the offers announced by IDIBELL and to verify, where appropriate, that the information provided is accurate. You can find more information in our Privacy Policy at https://idibell.cat/en/privacy-policy-2/, request more information about the data processing carried out and exercise your rights of access, rectification, deletion, opposition, portability, limitation of processing by sending a request at email: dataprotection@idibell.cat. If you consider that you have not obtained satisfaction in exercising your rights, you may submit a claim to Catalan Data Protection Authority.
Our institute
IDIBELL is a research center that integrates the biomedical research of the Bellvitge University Hospital (HUB), the Catalan Institute of Oncology (ICO), and the University of Barcelona in the Bellvitge Campus (UB), and the Viladecans Hospital (HV). The research focuses of IDIBELL are cancer, neuroscience, translational medicine and regenerative medicine. Research, innovation and society are the pivots on which researchers work every day in order to improve the quality of life of citizens.
Observations:
The 'HR Excellence in Research' award represents IDIBELL’s commitment to the implementation of Human Resources policies, which oversee the attracting and development of talent in an open, transparent, and based on personal merit, in alignment with the principles of the European Charter for Researchers and the Code of Conduct for the Recruitment Researchers (Charter and Code).
IDIBELL is committed to the principles of the Code of Conduct for the Recruitment of Researchers of the European Commission and the implementation of open, transparent and merit-based recruitment (OTMR).
