Administrative Officer - Purchasing and Public Tenders Unit - Replacement Position

Ref.: 24-079_MS_DH

About the unit

The Purchasing and Public Tenders Unit oversees the entire process of acquiring goods and services, from the initial request to delivery. It also manages the execution of public procurement procedures in compliance with the legal system.

About the role

The successful candidate for this position will be responsible for the following functions:

• Support the Purchasing and Public Tenders Unit
• Archive procurement documents
• Draft good execution certificates
• Manage General Services requests
• Resolve purchase and courier service incidents

Ideally, the role will also include these specialized functions:

• Ensuring the correct execution of rules and procedures
• Advising users on public procurement
• Preparing public procurement files
• Utilizing Public Procurement Platforms (PCSP, RPC, COFFEE/MINERVA, DOUE)

Job requirements

Professional experience

• Minimum of 1 year of experience, preferably in a scientific or research organization, supporting a purchasing unit

Education and training

•  CFGS in administration or a related field 

Technical & soft skills

• Interpersonal skills
• Ability to work in a team
• Strong organizational and planning abilities
• Analytical and logistical capacity
• Proficiency in computer skills and new technologies
• Strong numerical skills in mathematics

Languages

• Good writing and verbal communication skills in Spanish and Catalan
• Good command of the English language

What do we offer

• No. of positions: 1
• Estimated start date: 01/08/2024
• Contract duration: 3 or 4 months
• Estimated annual gross salary: Compensation will be commensurate with qualifications and consistent with our pay ranges
• You will be part of a multicultural team. We have a fun loving and friendly international work environment.
• Flexible working schedule - We know you have a life outside of work and we will work with you to make sure it's kept that way.
• Possibility to work some days in remote - Teleworking
• 26 working days of holiday per year
• System of accumulated hours for employees, from 88 to 104 hours depending on the year (11 to 13 working days), to attend to personal matters.
• Paid leave package
• Benefits of constant training are offered
• We offer and promote diverse and inclusive conditions. Applicants are made free from any discrimination. Specifically IDIBELL works to improve gender equality in all areas with the aim of achieving gender balance, but maintaining the most scrupulous respect to any choice at the level of gender identity. Please express yourself freely, safely and non-binarily, if that's the case.

Deadline: Please submit your application by 21/07/2024

Data protection notice

In compliance with the obligations established in the General Regulation of Data Protection (RGPD), which is the Regulation (EU) 2016/679 of the Parliament and of the Council, of April 27, 2016, and the Organic Law 3/2018, of December 5, Protection of Personal Data and guarantee of digital rights, it is reported that the Institut d'Investigació Biomèdica de Bellvitge (IDIBELL), CIF G58863317, with address Av. Granvia de l'Hospitalet, 199-203, 08908, L'Hospitalet de Llobregat, will process your personal data, as the controller, to apply for the position, maintain communication concerning the status of the candidature, to access the delivered CV; to compare that your data is in accordance with the offers announced by IDIBELL and to verify, where appropriate, that the information provided is accurate.

You can find more information in our Privacy Policy at https://idibell.cat/en/privacy-policy-2/, request more information about the data processing carried out and exercise your rights of access, rectification, deletion, opposition, portability, limitation of processing by sending a request at email: dataprotection@idibell.cat. If you consider that you have not obtained satisfaction in exercising your rights, you may submit a claim to Catalan Data Protection Authority.

Our institute

IDIBELL is a research center that integrates the biomedical research of the Bellvitge University Hospital (HUB), the Catalan Institute of Oncology (ICO), and the University of Barcelona in the Bellvitge Campus (UB), and the Viladecans Hospital (HV). The research focuses of IDIBELL are cancer, neuroscience, translational medicine and regenerative medicine. Research, innovation and society are the pivots on which researchers work every day in order to improve the quality of life of citizens.

Observations

The 'HR Excellence in Research' award represents IDIBELL’s commitment to the implementation of Human Resources policies, which oversee the attracting and development of talent in an open, transparent, and based on personal merit, in alignment with the principles of the European Charter for Researchers and the Code of Conduct for the Recruitment Researchers (Charter and Code).

IDIBELL is committed to the principles of the Code of Conduct for the Recruitment of Researchers of the European Commission and the implementation of open, transparent and merit-based recruitment (OTMR).