Administrative - Purchasing & Public Procurement
Ref.: 24-013_MS_DH
About the unit
The Purchasing and Public Procurement Unit manages the process of acquiring goods and services from the initial request to their delivery and the execution of the public procurement circuits as established in the legal system.
About the role
We are seeking a Purchasing and Courier Service Administrative to join the Purchasing and Public Procurement Unit, reporting directly to the Purchasing Manager. The role involves ensuring the accurate implementation of puchasing plans in accordance wiht the department head's directives.
The successful candidate will be responsible for the following tasks:
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Mantain a constant update of articles, products, and suppliers in the ERP system, along with the maintenance of the unit's online store
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Provide support to the purchasing unit and ensure the proper execution of rules and procedures
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Ensure the accurate presentation of necessary documentation for order processing, entry of delivery notes for materials, and management of claims and returns to ensure efficient service
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Resolve incidents related to purchasing or courier services
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Aassist in the preparation of public procurement files
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Coordinate the courier service
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Serve as a backup for the goods reception service, including order requests, knowledge of delivery points, and incident resolution
Job requirements
Professional experience
Education and training
Soft skills
Languages
We will value, but not required
- Professional experience providing support to the purchasing unit, managing buyers' needs, liasing with suppliers, and doing courier services
- Teamwork, organizational and planning skills, analytical and logistical aptitude, computer proficiency and tech savviness, interpersonal communication, and numerical proficiency in Mathematics
What do we offer
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Estimated start date: 18/03/2024
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Contract duration: 6 months
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Estimated annual gross salary: 19.380 €
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You will be part of a multicultural team. We have a fun loving and friendly international work environment.
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Flexible working schedule - We know you have a life outside of work and we will work with you to make sure it's kept that way.
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Possibility to work some days in remote - Teleworking
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26 working days of holiday per year
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System of accumulated hours for employees, from 88 to 104 hours depending on the year (11 to 13 working days), to attend to personal matters.
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Benefits of constant training are offered
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We offer and promote diverse and inclusive conditions. Applicants are made free from any discrimination. Specifically IDIBELL works to improve gender equality in all areas with the aim of achieving gender balance, but maintaining the most scrupulous respect to any choice at the level of gender identity. Please express yourself freely, safely and non-binarily, if that's the case.
Deadline: Please submit your application by 28/02/2024
Data protection notice
In compliance with the obligations established in the General Regulation of Data Protection (RGPD), which is the Regulation (EU) 2016/679 of the Parliament and of the Council, of April 27, 2016, and the Organic Law 3/2018, of December 5, Protection of Personal Data and guarantee of digital rights, it is reported that the Institut d'Investigació Biomèdica de Bellvitge (IDIBELL), CIF G58863317, with address Av. Granvia de l'Hospitalet, 199-203, 08908, L'Hospitalet de Llobregat, will process your personal data, as the controller, to apply for the position, maintain communication concerning the status of the candidature, to access the delivered CV; to compare that your data is in accordance with the offers announced by IDIBELL and to verify, where appropriate, that the information provided is accurate.
You can find more information in our Privacy Policy at https://idibell.cat/en/privacy-policy-2/, request more information about the data processing carried out and exercise your rights of access, rectification, deletion, opposition, portability, limitation of processing by sending a request at email: dataprotection@idibell.cat. If you consider that you have not obtained satisfaction in exercising your rights, you may submit a claim to Catalan Data Protection Authority.
Our institute
IDIBELL is a research center that integrates the biomedical research of the Bellvitge University Hospital (HUB), the Catalan Institute of Oncology (ICO), and the University of Barcelona in the Bellvitge Campus (UB), and the Viladecans Hospital (HV). The research focuses of IDIBELL are cancer, neuroscience, translational medicine and regenerative medicine. Research, innovation and society are the pivots on which researchers work every day in order to improve the quality of life of citizens.
Observations
The 'HR Excellence in Research' award represents IDIBELL’s commitment to the implementation of Human Resources policies, which oversee the attracting and development of talent in an open, transparent, and based on personal merit, in alignment with the principles of the European Charter for Researchers and the Code of Conduct for the Recruitment Researchers (Charter and Code).
IDIBELL is committed to the principles of the Code of Conduct for the Recruitment of Researchers of the European Commission and the implementation of open, transparent and merit-based recruitment (OTMR).
