Administrative Officer – Research Ethics Committee (CEIm) - Temporary Sick Leave Replacement

REF. 26-149_SS_FE

About the research group

The CEIm at Bellvitge University Hospital evaluates biomedical research involving human participants and supports the ethical and regulatory oversight of clinical research. Its Technical Secretariat is essential for the registration, administrative processing and follow-up of submissions, the coordination of committee activities and communication with investigators, sponsors, contract research organisations (CROs) and competent authorities.

About the role

The selected candidate will join the CEIm Technical Secretariat to cover the duties of an existing administrative position during the incumbent’s sick leave. Reporting to the Head of the Technical Secretariat, the postholder will manage the committee’s databases and files; register, process and track submissions and documentation; coordinate correspondence with investigators, sponsors, CROs and relevant authorities; manage shared email inboxes and telephone enquiries; prepare administrative documentation and support meetings and follow-up actions; and provide day-to-day administrative support to ensure continuity of the Committee’s operations. Confidentiality, accuracy, teamwork and respect for established procedures are essential.

Job requirements

Professional experience

• At least six months of administrative experience in a healthcare, biomedical research or similarly regulated environment.
• Experience in document management, databases, correspondence and administrative follow-up.

Education and training

•  Higher vocational qualification or equivalent education in Administrative Management or a related field.
• Training relevant to administrative procedures and information management. 

Technical & soft skills

• Proficiency in Microsoft Office (particularly Outlook, Word and Excel), databases, electronic filing and web applications.
• Strong organisational skills, attention to detail, discretion, communication skills and ability to work collaboratively under deadlines.

Languages

• Good command of Catalan and Spanish, both written and spoken; basic working knowledge of English.

We will value, but not required

• Previous experience in a CEIm/Research Ethics Committee, clinical research administration, clinical trials, Good Clinical Practice or research regulatory processes.

What do we offer

•  No. of positions: 1
•  Estimated start date: As soon as possible.
•  Contract duration:  Temporary contract to cover a sick leave.
•  Estimated annual gross salary: 25.564,26€
• You will be part of a multicultural team. We have a fun loving and friendly international work environment.
•  Flexible working schedule - We know you have a life outside of work and we will work with you to make sure it's kept that way.
•  Possibility to work some days in remote -Teleworking
•  26 working days of holiday per year
•  System of accumulated hours for employees, from 88 to 104 hours depending on the year (11 to 13 working days), to attend to personal matters.
•  Paid leave package
•  Benefits of constant training are offered
•  We offer and promote diverse and inclusive conditions. Applicants are made free from any discrimination. Specifically IDIBELL works to improve gender equality in all areas with the aim of achieving gender balance, but maintaining the most scrupulous respect to any choice at the level of gender identity. Please express yourself freely, safely and non-binarily, if that's the case.

Deadline: Please submit your application by  13/11/2026

Data protection notice

In compliance with the obligations established in the General Regulation of Data Protection (RGPD), which is the Regulation (EU) 2016/679 of the Parliament and of the Council, of April 27, 2016, and the Organic Law 3/2018, of December 5, Protection of Personal Data and guarantee of digital rights, it is reported that the Institut d'Investigació Biomèdica de Bellvitge (IDIBELL), CIF G58863317, with address Av. Granvia de l'Hospitalet, 199-203, 08908, L'Hospitalet de Llobregat, will process your personal data, as the controller, to apply for the position, maintain communication concerning the status of the candidature, to access the delivered CV; to compare that your data is in accordance with the offers announced by IDIBELL and to verify, where appropriate, that the information provided is accurate. You can find more information in our Privacy Policy at https://idibell.cat/en/privacy-policy-2/, request more information about the data processing carried out and exercise your rights of access, rectification, deletion, opposition, portability, limitation of processing by sending a request at email: dataprotection@idibell.cat. If you consider that you have not obtained satisfaction in exercising your rights, you may submit a claim to Catalan Data Protection Authority.

Our institute

IDIBELL is a research center that integrates the biomedical research of the Bellvitge University Hospital (HUB), the Catalan Institute of Oncology (ICO), and the University of Barcelona in the Bellvitge Campus (UB), and the Viladecans Hospital (HV). The research focuses of IDIBELL are cancer, neuroscience, translational medicine and regenerative medicine. Research, innovation and society are the pivots on which researchers work every day in order to improve the quality of life of citizens.

Observations:

The 'HR Excellence in Research' award represents IDIBELL’s commitment to the implementation of Human Resources policies, which oversee the attracting and development of talent in an open, transparent, and based on personal merit, in alignment with the principles of the European Charter for Researchers and the Code of Conduct for the Recruitment Researchers (Charter and Code).

IDIBELL is committed to the principles of the Code of Conduct for the Recruitment of Researchers of the European Commission and the implementation of open, transparent and merit-based recruitment (OTMR).