HR Payroll & Administration Specialist

Ref.: 24-060_MS_LS

About the unit

The People Department, consisting of three units, oversees all processes related to human resources at IDIBELL in a comprehensive manner.

The People Management Unit is responsible for managing all procedures related to the work environment of IDIBELL employees, as well as personnel affiliated with the institution, ensuring compliance with current labor legislation. This unit is tasked with developing and implementing hiring, compensation, and work-life balance policies, among others.

About the role

• Execute and review payroll calculations and taxations proficiently.
• Manage communications related to personnel matters with Public Administration and other relevant Institutions (INSS, SEPE, TGSS). Process movements in the Red System, -Contrat@, and SILTRA.
• Conduct social security settlements accurately.
• Ensure the correct application of collective agreements and labor regulations.
• Provide support to IDIBELL employees regarding payroll and legal inquiries.
• Maintain the personnel database, ensuring data accuracy and timely updates, such as personal information, changes in professional categories, sick leave, maternity and paternity leaves, absenteeism, etc., for payroll processing.
• Contribute to the definition and implementation of new HR projects related to working conditions, such as teleworking and clock-control systems.

Job requirements

Professional experience

• At least 1 year of substantial professional experience in payroll and HR administration
• Good understanding of HR systems, with a strong preference for proficiency in A3 NOM or A3 INNUVA

Education and training

• Completion of a Higher Level Vocational Training (CFGS) program in Administration or a related field

Technical & soft skills

• Thorough understanding of Spanish benefits, Social Security, and payroll tax regulations and administration
• Good knowledge and experience with Sistema Red, Siltr@, TGSS, AEAT, Delta/Conta, Contrat@, 190, and 111 models
• Proficiency in Excel
• Proactive attitude

Languages

• Fluent in English and proficient in either Catalan or Spanish.

We will value, but not required

• Bachelor's degree in Labor Relations, Law, or a related field
• Master's degree in Human Resources
• Expertise in HR Agile and HR Analytics
• Proficient in using ERP systems, particularly Fundanet
• Understanding of the public funding and research ecosystem

What do we offer

• No. of positions: 1

• Estimated start date: As soon as possible

• Contract duration: Permanent

• Estimated annual gross salary: 24.000 € - 27.000 €
  
  
• You will be part of a multicultural team. We have a fun loving and friendly international work environment.

• Flexible working schedule - We know you have a life outside of work and we will work with you to make sure it's kept that way.
  
  

• Possibility to work some days in remote - Teleworking

• 26 working days of holiday per year

• System of accumulated hours for employees, from 88 to 104 hours depending on the year (11 to 13 working days), to attend to personal matters.

• Paid leave package

• Benefits of constant training are offered

• We offer and promote diverse and inclusive conditions. Applicants are made free from any discrimination. Specifically IDIBELL works to improve gender equality in all areas with the aim of achieving gender balance, but maintaining the most scrupulous respect to any choice at the level of gender identity. Please express yourself freely, safely and non-binarily, if that's the case.
  

Deadline: Please submit your application by 02/08/2024

Data protection notice

In compliance with the obligations established in the General Regulation of Data Protection (RGPD), which is the Regulation (EU) 2016/679 of the Parliament and of the Council, of April 27, 2016, and the Organic Law 3/2018, of December 5, Protection of Personal Data and guarantee of digital rights, it is reported that the Institut d'Investigació Biomèdica de Bellvitge (IDIBELL), CIF G58863317, with address Av. Granvia de l'Hospitalet, 199-203, 08908, L'Hospitalet de Llobregat, will process your personal data, as the controller, to apply for the position, maintain communication concerning the status of the candidature, to access the delivered CV; to compare that your data is in accordance with the offers announced by IDIBELL and to verify, where appropriate, that the information provided is accurate.

You can find more information in our Privacy Policy at https://idibell.cat/en/privacy-policy-2/, request more information about the data processing carried out and exercise your rights of access, rectification, deletion, opposition, portability, limitation of processing by sending a request at email: dataprotection@idibell.cat. If you consider that you have not obtained satisfaction in exercising your rights, you may submit a claim to Catalan Data Protection Authority.

Our institute

IDIBELL is a research center that integrates the biomedical research of the Bellvitge University Hospital (HUB), the Catalan Institute of Oncology (ICO), and the University of Barcelona in the Bellvitge Campus (UB), and the Viladecans Hospital (HV). The research focuses of IDIBELL are cancer, neuroscience, translational medicine and regenerative medicine. Research, innovation and society are the pivots on which researchers work every day in order to improve the quality of life of citizens.

Observations

The 'HR Excellence in Research' award represents IDIBELL’s commitment to the implementation of Human Resources policies, which oversee the attracting and development of talent in an open, transparent, and based on personal merit, in alignment with the principles of the European Charter for Researchers and the Code of Conduct for the Recruitment Researchers (Charter and Code).