Managing Director

Ref.: 23-247_MS_GC

About the institution

IDIBELL main goals include the promotion of research, innovation and education on Biomedicine and Health and Life Sciences. The Foundation assumes a particular role in promoting research on regenerative medicine. The Managing Director is responsible of economic and financial management, as well as the management of administrative services. The person applying for this position will be appointed by the Board of Trustees (IDIBELL governing body) and will report to the General Director.

About the role

He/she will be responsible for directing and executing the following functions:

• Support the Director and contribute to the development of the overall policy, strategic planning, enabling, and translating the scientific vision and strategic goals into a clearly articulated operational strategy.
• Direct leadership and oversight for Finances, Competitive Projects, HR, Purchasing & Procurement, IT, General Services & Infrastructure, and Secretariat, Clinical Trials and Scientific & Technical Services administrative management (< 60 internal staff).
• Economic, accounting, and budgetary management: Budget preparation and follow-up ensuring sound financial management. The monitoring of the economic and administrative activity derived from the Institute's activity, such as: clinical research (clinical trials), management of grants and subsidies for research projects and private projects, and donations, sponsorships, etc.
• Management of funds received, preparation of annual accounts, as well as preparation of annual financial reports and processing of justifications to the different institutions. It will have to guarantee the performance of all fiscal aspects.
• Management of service provision contracts, customer management and public procurement.
• Administration and safeguarding the IDIBELL assets (both financial and physical assets, including facilities and equipment). To carry out the management related to the activity derived from the execution of acts and legal transactions of administration on all types of real estate, real property, and securities, in accordance with the guidelines approved by the Board of Trustees.
• The management, in accordance with the guidelines set by the Board of Trustees, of the Foundation's human resources, the hiring of personnel, incidents, separation and termination of employment contracts, organizational HR policies, as well as the management of scholarships and grants, the promotion of Corporate Social Responsibility policies and the attraction and retention of talent.
• Regulatory Affairs: Ensure compliance with applicable legal regulations.
• Liaison with and report to the Board of Trustees in the areas of responsibility and accountability for the effective preparation, management, and follow-up of associated activities.
• Legal representative: responsible for signing official documents on behalf of the IDIBELL, including contracts and agreements, labor contracts and related, public procurement, economic documents.
• Promote a culture of continuous improvement and foster and implement improvements in management systems and processes (incl. KPIs, quality management system, digitalisation).
• Detection of the needs derived from the activity of the Institute's Research Groups and the rest of the units from the economic and administrative point of view.
• All those entrusted or delegated to it by the governing bodies of the Foundation.

Job requirements

Note: the person must have full capacity to act; not be disqualified or incapacitated to exercise public functions or positions or to administer property and not have been convicted of crimes against property or against the socio-economic order or for crimes of misrepresentation.

Professional experience

• Extensive management experience (minimum 5 years), preferably in similar national or international institutions dedicated to the field of research
• Proven track record in leading and managing multi-functional teams in a multi-discipline and multi-cultural environment
• Experience in reporting to and formulating policies for submission to governing bodies, and in their implementation and tracking

Education and training

• University degree preferably in Business Administration or Life Sciences or any related discipline
• MBA or similar in Management, Economics, Health Sciences, Leadership, Digitalization or other specialized Master's degrees

Technical & soft skills

• Proficient in IT and MS Office (Excel, PowerPoint)
• Competence in project management
• Demonstrated track record of resolving complex administrative issues and including providing solutions for implementation
• Capacity to translate the strategic plan into an operational plan that is measurable and achievable with the available resources
• Documented background in the cost-effective management of complex project structures: experience in the implementation of advanced management systems and key process analyses
• Good knowledge of public sector regulations applicable to research foundations
• Capacity to focus on priorities and to set and revise objectives of the different groups
• Experience in ERP implementation and Business Intelligence
• Excellent organizational and analytical skills
• Strategic vision and negotiation skills with private and public stakeholders and internal and external clients
• Proactive, flexible, and problem-solving attitude
• Highly resilient and stress tolerant
• Assertive and tactful personality
• Cooperative leadership style
• Ability to inspire and engage the staff

Languages

We will value, but not required

• Experience in hospital environment, pharma industry or the auditing sector
• Experience in the management of clinical research of the pharma industry and/or the financial management of the public sector

What do we offer

Deadline: Please submit your application by 12/11/2023

Data protection notice

In compliance with the obligations established in the General Regulation of Data Protection (RGPD), which is the Regulation (EU) 2016/679 of the Parliament and of the Council, of April 27, 2016, and the Organic Law 3/2018, of December 5, Protection of Personal Data and guarantee of digital rights, it is reported that the Institut d'Investigació Biomèdica de Bellvitge (IDIBELL), CIF G58863317, with address Av. Granvia de l'Hospitalet, 199-203, 08908, L'Hospitalet de Llobregat, will process your personal data, as the controller, to apply for the position, maintain communication concerning the status of the candidature, to access the delivered CV; to compare that your data is in accordance with the offers announced by IDIBELL and to verify, where appropriate, that the information provided is accurate.

You can find more information in our Privacy Policy at https://idibell.cat/en/privacy-policy-2/, request more information about the data processing carried out and exercise your rights of access, rectification, deletion, opposition, portability, limitation of processing by sending a request at email: dataprotection@idibell.cat. If you consider that you have not obtained satisfaction in exercising your rights, you may submit a claim to Catalan Data Protection Authority.

Our institute

IDIBELL is a research center that integrates the biomedical research of the Bellvitge University Hospital (HUB), the Catalan Institute of Oncology (ICO), and the University of Barcelona in the Bellvitge Campus (UB), and the Viladecans Hospital (HV). The research focuses of IDIBELL are cancer, neuroscience, translational medicine and regenerative medicine. Research, innovation and society are the pivots on which researchers work every day in order to improve the quality of life of citizens.

Observations

The 'HR Excellence in Research' award represents IDIBELL’s commitment to the implementation of Human Resources policies, which oversee the attracting and development of talent in an open, transparent, and based on personal merit, in alignment with the principles of the European Charter for Researchers and the Code of Conduct for the Recruitment Researchers (Charter and Code).