Administrative Officer - Public Tenders Unit

REF. 26-004_MS_LC

About the research group

The Purchasing and Public Tenders Unit oversees the entire process of acquiring goods and services, from the initial request to delivery. It also manages the execution of public procurement procedures in compliance with the legal system.

About the role

• Manage and monitor public procurement procedures, including tenders, minor contracts, Framework Agreements and Dynamic Purchasing Systems (DPS).
• Prepare, review and manage administrative and technical documentation throughout the tendering process, from publication to contract award and formalisation.
• Publish and update procurement information on official public procurement platforms and the contracting authority’s profile.
• Provide technical support to tender committees, including bid opening, documentation review, award procedures and contract formalisation.
• Monitor contract execution, manage incidents and apply penalties when required, in accordance with public procurement regulations.
• Ensure compliance with public procurement legislation and reporting obligations.
• Provide technical advice and support to institutional staff on public procurement matters.

Job requirements

Professional experience

• Minimum of 2 years of experience in similar roles.
• Experience within public sector entities, preferably in the field of Research and Science, will be valued.

Education and training

• CFGS in administration or a related field 

• Knowledge of the Public Sector Contracts Law (Law 9/2017) and its implementing regulations.
• Proficiency in official public procurement platforms and electronic tendering tools.

Technical & soft skills

• Advanced knowledge of Excel, Word, and the Windows environment, as well as experience using virtual collaboration tools (Teams, Forms, Outlook, etc.).

• Interpersonal skills
• Ability to work in a team
• Strong organizational and planning abilities
• Analytical and logistical capacity
• Proficiency in computer skills and new technologies
• Strong numerical skills in mathematics

Languages

• Good command of English, Spanish and Catalan.

What do we offer

•  No. of positions: 1
•  Estimated start date: 02/03/2026
•  Contract duration: Petmanent
•  Estimated annual gross salary: Compensation will be commensurate with qualifications and consistent with our pay ranges
•  You will be part of a multicultural team. We have a fun loving and friendly international work environment.
•  Flexible working schedule - We know you have a life outside of work and we will work with you to make sure it's kept that way.
•  Possibility to work some days in remote -Teleworking
•  26 working days of holiday per year
•  System of accumulated hours for employees, from 88 to 104 hours depending on the year (11 to 13 working days), to attend to personal matters.
•  Paid leave package
•  Benefits of constant training are offered
•  We offer and promote diverse and inclusive conditions. Applicants are made free from any discrimination. Specifically IDIBELL works to improve gender equality in all areas with the aim of achieving gender balance, but maintaining the most scrupulous respect to any choice at the level of gender identity. Please express yourself freely, safely and non-binarily, if that's the case.

Deadline: Please submit your application by  13/02/2026

Data protection notice

In compliance with the obligations established in the General Regulation of Data Protection (RGPD), which is the Regulation (EU) 2016/679 of the Parliament and of the Council, of April 27, 2016, and the Organic Law 3/2018, of December 5, Protection of Personal Data and guarantee of digital rights, it is reported that the Institut d'Investigació Biomèdica de Bellvitge (IDIBELL), CIF G58863317, with address Av. Granvia de l'Hospitalet, 199-203, 08908, L'Hospitalet de Llobregat, will process your personal data, as the controller, to apply for the position, maintain communication concerning the status of the candidature, to access the delivered CV; to compare that your data is in accordance with the offers announced by IDIBELL and to verify, where appropriate, that the information provided is accurate. You can find more information in our Privacy Policy at https://idibell.cat/en/privacy-policy-2/, request more information about the data processing carried out and exercise your rights of access, rectification, deletion, opposition, portability, limitation of processing by sending a request at email: dataprotection@idibell.cat. If you consider that you have not obtained satisfaction in exercising your rights, you may submit a claim to Catalan Data Protection Authority.

Our institute

IDIBELL is a research center that integrates the biomedical research of the Bellvitge University Hospital (HUB), the Catalan Institute of Oncology (ICO), and the University of Barcelona in the Bellvitge Campus (UB), and the Viladecans Hospital (HV). The research focuses of IDIBELL are cancer, neuroscience, translational medicine and regenerative medicine. Research, innovation and society are the pivots on which researchers work every day in order to improve the quality of life of citizens.

Observations:

The 'HR Excellence in Research' award represents IDIBELL’s commitment to the implementation of Human Resources policies, which oversee the attracting and development of talent in an open, transparent, and based on personal merit, in alignment with the principles of the European Charter for Researchers and the Code of Conduct for the Recruitment Researchers (Charter and Code).

IDIBELL is committed to the principles of the Code of Conduct for the Recruitment of Researchers of the European Commission and the implementation of open, transparent and merit-based recruitment (OTMR).